Executive Board Membership
The CERN‐RCRSP Executive Board consists of the following positions:
General Positions (voting):
- Co‐Chairs: two Co‐Chairs will share responsibilities for chairing meetings, external communication, and will have the overall responsibility for ensuring the network continues to fulfill and align the vision and goals. While not mandatory, it will be important for the Co‐Chairs to have a diversity of background and experience (e.g., paramedic, physician, etc.) to appropriately reflect the views of the membership.
- Communications: maintain website, coordinate written and electronic communications including website, social media, email, etc., and oversee the production of the annual report.
- Treasurer: maintain transparent and up to date financial records, produce annual financial summary and budget projections, and coordinate the application for new funds as they align to the set goals.
- Physician at large: bring forward the physician perspective.
- Paramedic at large: bring forward the paramedic perspective
Stakeholder Liaison Positions (voting):
- Society for Prehospital Educators in Canada (SPEC) liaison: facilitate ongoing two way communication with SPEC.
- Paramedic Association of Canada (PAC) liaison: facilitate ongoing two way communication with PAC.
- Paramedic Chiefs of Canada (PCC) liaison: facilitate ongoing two way communication with PCC.
- Canadian Association of Emergency Physicians (CAEP) liaison: facilitate ongoing two way communication with CAEP.
- Support Positions (non‐voting):
- Secretary: provide support as required for creating meeting agendas, taking minutes, general meeting organization, report production, and other support duties as required.
- Immediate Past Co‐Chair: provide continuity of experience and support for the co‐chairs and to focus on a specific project of their choosing, stays on for one year after the end of term.
Executive Board Appointment/Election
Members holding one of these positions serve a term of two years with the opportunity for reelection for one additional term for that position. Members can subsequently run for another position (e.g., a member can serve two terms as Treasurer, and then two terms as Co‐Chair, etc.). One individual cannot hold more than one position on the Executive Board at the same time.
To preserve leadership experience and continuity of effort, renewal of half of the non‐stakeholder liaison positions on the Executive Board occurs each year according to the renewal schedule set at the AGM. Selection of non‐stakeholder liaison Executive Board members will be by simple majority vote of the registered membership. Voting occurs by the most up to date process in use by the Executive Board for general membership votes.
In the event of a resignation prior to the end of term, a special vote will be held to fill the position. Co‐chair positions: co‐chairs also serve a two‐year term, and can serve two consecutive terms. At the end of their term, the co‐chair who is completing their term will remain in a non‐voting support position for one year until the next co‐chair completes their term.
Stakeholder Liaison Positions
Stakeholder liaison members are named by the respective stakeholder organizations and can be changed at the discretion of those organizations. Stakeholder organizations will be encouraged to have their members serve complimentary terms to non‐stakeholder liaison members for continuity of experience and effort.
Support Positions (non‐voting): The term and appointment of the secretary position is at the discretion of the Co‐Chairs in consultation with the Executive Board.
The Executive Board selects an elections officer who is a non‐member of CERN‐RCRSP to oversee the election process and report back to the membership.
Responsibilities and authority of the Executive Board
The CERN‐RCRSP Executive Board has been formed for the express purpose of leading the network, which includes the initial development of the structure and process of the network and its day to day operations. In these capacities it will have the responsibility to take action in the best interest of the general membership as required, and where it deems appropriate seek input from the general membership. The CERN‐RCRSP Executive Board is ultimately accountable to the general membership for its actions and decisions.
The CERN‐RCRSP Executive Board will meet monthly or at the call of the Co‐Chairs as required. The general membership will meet at least once per year at the annual general meeting. Electronic meetings are permissible.
Adoption of action by the CERN‐RCRSP Executive Board will be permitted by unanimous consent of Executive Board voting members for cases where there seems to be no opposition in routine business or questions of little importance. In cases where the matter is put to a vote, a simple majority of Executive Board voting members will be sufficient to adopt a motion, unless otherwise specified in the rules of order. Quorum for the Executive Board will be the majority of the fixed voting membership of the Executive Board positions that have been filled.
Adoption of action by the general membership will be by simple majority. Quorum for meetings of the general membership constitutes those present at the meeting.
Record of meetings
The agenda and minutes of all meetings will be made publicly available.
Records will be maintained by the secretariat.
Rules of order
The Executive Board will follow Robert's Rules of Order 11th edition, as appropriate for small boards and committees. The general assembly will follow Robert's Rules of Order 11th edition as appropriate for organized societies.